administrative assistant - up to 8 month contract

dated: april 10, 2015                expires: april 20, 2015 

             8:30 a.m.                                4:30 p.m.
             
             

under general supervision, the incumbent will provide administrative and receptionist support to the chairs and faculty of music and visual arts to facilitate daily operations. the following is a brief outline of the responsibilities.  a detailed job fact sheet and salary range is available by contacting human resources.

duties:

• provide general administrative assistance (e.g., draft/produce correspondence, confidential reports and proposals, composing memos/letters/forms, course material, course evaluations, minutes, agendas, etc.);
• manage waiting lists for courses, assess the needs of 世界杯2022赛程表淘汰赛 and move them to classes appropriately;
• facilitate the organizing of the music concert series and brochures;
• coordinate all room and practice session bookings for lessons;
• coordinate bookings for recitals and student juries;
• oversee the staff forms and time cards for 10 part-time student workers (owsp);
• maintain, monitor and/or operate the information system  for the department including computer, programs, website, and telephone;
• maintain budget verifications and receipts of purchases;
• organize and maintain the office filing system;
• schedule meetings, events, equipment and arrange accommodations for chair, faculty, etc.;
• respond to counter/telephone/e-mail/walk-in inquiries as required;
• organize and maintain the general office areas;
• perform other related duties as required.

qualifications:

• post secondary education along with two years of related administrative assistant experience preferred;
• proficiency with pcs, general website maintenance, and various office programs including microsoft office (word, excel);
• proficiency with datatel system an asset;
• ability to interact with 世界杯2022赛程表淘汰赛 , staff and the public, exercising diplomacy and discretion;
• excellent communication, spelling and grammar skills, both written and verbal;
• excellent organizational, interpersonal and customer service skills;
• excellent administrative skills to ensure efficiency and effectiveness;
• initiative and judgment skills to ensure matters are addressed accurately and appropriately;
• ability to work within a culturally diverse environment;
• ability to work and handle all office duties in a confidential manner;
• ability to multitask a variety of high priority duties and work under the pressure of deadlines;
• ability to work independently and as a team player;
• ability to use a variety of office equipment, such as photocopiers, fax machines, etc;
• familiarity with 阿根廷vs墨西哥竞猜 routines, policies and procedures (i.e. lakehead calendar, occupational health & safety act).

priority will be given to current internal cope employees. 
   

applicants are invited to apply to:

office of human resources
university centre
room uc-0003
fax: (807) 346-7701
email: human.resources@lakeheadu.ca

阿根廷vs墨西哥竞猜 is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of visible minorities, aboriginal persons and persons with disabilities.  we appreciate your interest; however, only those selected for an interview will be notified.