calendar of academic processes

the following inlcudes important dates as they relate to the university calendar.

september

annual salary adjustment (september 1)

article 35.01.02

renewal procedure - probationary appointment (september 1)

dean shall inform member in writing in the final year of his/her first probationary appointment that he/she will be considered for renewal by the ptr committee. article 23.02

applications are due to the vice-president (academic) and faculty deans. articles 23, 25, 26

instructions for completion of cv: a guideline for candidates for promotion, tenure or renewal in preparing their curriculum vitae.

october

a tenured member seeking sabbatical leave shall submit a written application to the dean by october 1 of the year immediately preceding the academic year for which the leave is requested. article 37.01.03

the elections for the ptr committee shall be completed by the office of the provost and vice-president (academic). article 22.04

faculty who choose to be considered for a merit award increment must apply to the office of the provost and vice-president (academic) and his/her dean. appendix 1.03.02

a candidate who is to be considered by the committee must successfully demonstrate to the chair that a committee member is biased and therefore incapable of rendering a fair judgement. article 22.03.01

date and time to be determined. article 22.05

november

for each faculty, the office of the dean shall complete the elections for the faculty representative to the merit awards committee by november 7 of each year. appendix 1.02.03

for each candidate for promotion to professor, the dean of the candidate's faculty shall assemble a list of at least six persons external to the university who could be asked to submit appraisals of the written materials submitted by the candidate as evidence of the quality of his/her scholarship and/or of his/her teaching performance. article 26.05.01

the dean shall recommend to the office of the provost and vice-president (academic) three persons from the list who will serve as external appraisers. article 26.05.01

the candidate may name one additional external appraiser who is not a family member, has not been a graduate research supervisor for the candidate or, within the past six (6) years, has not collaborated with the candidate. article 26.05.01

december

time and location to be announced. appendix 1.02.05

the president shall notify the applicant in writing and before december 15 whether the sabbatical leave has been approved. article 37.01.04

a meeting of the committee shall be convened and chaired by the provost and vice-president (academic) by december 15 of each year for the purpose of considering candidates for renewal and tenure and those candidates who are simultaneously applying for tenure and promotion to the rank of associate professor. article 22.07

january

a meeting of the merit awards committee shall be convened and chaired by the provost and vice-president (academic) for the purpose of allocating the funds available for merit awards. appendix 1.02.06

the candidate shall be informed by the president of the committee's recommendation to the president and of the president's recommendation to the board. articles 23.09, 25.10, 26.12

in the final year of a term, the incumbent chair or director shall notify the dean in writing of his/her intent to be considered for an additional term. article 28.01.03

the department or school, or faculty in the case of a chair or director of a program shall hold a formal meeting of the final year of a term and decide either: to recommend that the incumbent chair/director be reappointed; or to appoint a nomination committee. article 28.01.03

the candidate shall be informed by the president in writing of the committee's recommendation to the president and of the president's decision. appendix 1.03.08

a successful applicant may cancel the leave by notifying the president in writing no later than january 31, after which a requested cancellation by the member may be granted at the discretion of the president. article 37.01.04

february

nomination committee for a chair or a director shall be formed by february 15 of the final year of a term. article 28.01.04

march

the committee shall establish a short list of candidates and shall present this list to the full-time faculty members of the department or school or faculty. if possible, at least two names, shall be approved by the nomination committee and submitted to the department or school or faculty by march 7 of the final year of a term. article 28.01.05

the report of the nomination committee and the name of the preferred candidate shall be submitted to the office of the provost and vice-president (academic) by march 15 of the final year of a term. article 28.01.05

april

a meeting of the ptr committee shall be convened and chaired by the provost and vice-president (academic) by april 30 each year for the purpose of considering candidates for promotion who are simultaneously applying for tenure and promotion to the rank of associate professor. articles 22.08

june

the president must inform candidates in writing of the committee's recommendation to the president and the president's recommendation to the board and reasons (promotion to professor only). article 26.12

july