workplace injury or sick from work. what do i do?

workplace injury

when an employee has had a workplace injury:

injury without medical aid

have employee/witnesses complete accident report and send a copy to the manager, health, safety and wellness. the form is found here.
take any corrective actions to avoid another accident

injury with medical aid

have employee/witnesses complete accident report and send a copy to the manager, health, safety and wellness before the end of the day of the injury. the form is found here.
if the employee is not available to file the accident report form, the supervisor must promptly notify the manager, health, safety and wellness
take any corrective actions to avoid another accident
forward any documentation provided by the employee to the manager, health, safety and wellness

employee misses work due to a workplace injury

if an employee who has not yet received medical attention for a workplace injury misses work due to the injury, the employee must seek medical attention
if the employee is not available to file the accident report form, the supervisor must promptly notify the manager, health, safety and wellness. the form is found here.
take any corrective actions to avoid another injury

illness

when an employee is absent due to illness:

when your employee is not able to attend work due to illness, supervisors must take the following steps:

be supportive while your employee recovers

their recovery is the top priority

while on sick leave or long term disability, employees must not perform work for the university

illness is 1-5 days (short term leave)

□ confirm employee’s available sick time

if employee has sufficient sick days, track their time on monthly attendance
if employee does not have sick time available, submit a leave of absence form for unpaid leave. completed forms are submitted to formsubmission.hr@lakeheadu.ca

□ doctor’s notes are required if the absence is greater than 5 days. notes should be sent directly to the manager, health, safety and wellness

illness is 6 days to 3 weeks and 6 days (short term leave)

□ confirm employee’s available sick time

if employee has sufficient sick days, track their time on monthly attendance and submit a loa (paid illness leave) leave of absence form. completed forms are submitted to formsubmission.hr@lakeheadu.ca
if employee does not have sick time available, submit a leave of absence form for unpaid leave. completed forms are submitted to formsubmission.hr@lakeheadu.ca

□ doctor’s notes are required if the absence is greater than 5 days. notes should be sent directly to the manager, health, safety and wellness

□ a job demands analysis and functional abilities and absence form may be required for employees who are off due to a physical illness and have a physically demanding job. contact the manager, health, safety and wellness.

□ the manager, health, safety and wellness will confirm with the employee their dates of illness, return to work requirements and important dates

illness is 4 – 16 weeks (short term leave)

□ confirm employee’s available sick time

if employee has sufficient sick days, track their time on monthly attendance and submit a loa (paid illness leave) leave of absence form. completed forms are submitted to formsubmission.hr@lakeheadu.ca
if employee does not have sick time available, submit a loa leave of absence form for unpaid leave. completed forms are submitted to formsubmission.hr@lakeheadu.ca

□ doctor’s notes are required if the absence is longer than 5 days. notes should be sent directly to the manager, health, safety and wellness

□ a functional abilities and absence form should be sent to employees and is required for employees who are off due to illness and have a physically demanding or safety sensitive job. a job demands analysis is also required. the return to work process follows the medical accommodations procedure and forms are available here.

□ the manager, health, safety and wellness will confirm with the employee their dates of illness, return to work requirements and important dates

□ the supervisor should consider whether the leave requires employee to return keys or other university property (such as laptops), and if any department specific benefits/stipends should be suspended while the employee is on sick leave

illness is 17 weeks – 24 months (long term leave)

□ follow the procedure for 4-16 weeks

□ some staff may be eligible for long-term disability (ltd) benefits at 17 weeks. if eligible, employee must transition to ltd at 17 weeks

□ ltd will be managed by the manager, health, safety and wellness

□ if not completed prior to 17 weeks, a job demands analysis is required and can be completed by the supervisor if the employee is unavailable

□ the manager, health, safety and wellness will confirm with the employee their dates of illness, return to work requirements and important dates

□ supervisor must request employee to return keys or other university property, and cease any department specific benefits/stipends while the employee is on sick leave