start 1:00pm

zoom

present

elaine doiron (cope)

cindy haggerty (cope)

ursula macdonald (ex-officio member) 

leslie malcolm (schedule ii mgmt.)

juan pernia (lufa)

sue viitala (schedule ii)

1. approval of agenda – approved.

2. acceptance of minutes (september 9, 2020) – approved.

3. outstanding business – 

1. recertification: cindy completed her recertification training. she is a certified worker member on this committee as required by occupational health & safety act.

2. certification for management: a management member is still required to be certified. at this time during covid the training will most likely be online and it is a large time commitment as normally it is a 3-day course.

action: ursula will reach out to kamil to find out when the next online training session maybe available and pass that information to leslie, our management representative.

4. inspections – 

1. tiffany and ursula have conducted covid-19-related inspections but no basic inspections. ursula is hesitant to have campus visits due to covid-19 and time was provided for the committee to share concerns. it was decided by the general consensus that the committee wait 2 weeks to see the status of covid-19 cases before conducting inspections in december. ursula comes on campus once a week. juan has opted out of inspections at this time.

2. cindy: if inspections are not done, how will this affect us? well, hopefully we can get them done soon and won’t have to be concern, although mol should be understanding that bringing people on campus when covid cases are rising is not a safe approach, especially to inspect closed buildings.  the rpss committee members are inspecting these buildings this month. 

action: ursula will find out the list of classrooms being used.

action: cindy will pull information from previous inspections made this year during her campus visit on november 17 to figure out what we have inspected this year.

5. injury and accident reports – none.

ergonomic assessments –none.

6. new business/open discussion –

1. lead abatement update from ursula: physical plant must set up a meeting with the school of nursing regarding the next area for the lead paint abatement. the only thing that is outstanding are a couple of classrooms and offices. 

2. asbestos abatement update from ursula: ursula had a meeting last tuesday and the yearly asbestos audit is completed. the list of areas to be abated for next year is being updated by priority-sequence. 

3. the wellness committee has a meeting on november 25th.     the committee is working on a launch of the wellness program, which is to take place in january 2021 to coincide with mental health month. ursula is attending the meeting and will provide an update at our next meeting.

4. covid-19 updated from ursula: lakehead is developing a mobile application that will act as an active screening tool each time an employee comes on campus.  the data that you input through this app will be sent to a designated person on campus. the application will be an add-on from the current lakehead mobile safety app, which will require downloading on your device. an alternate method is to tell your supervisor that you have no symptoms, for those without electronic devices. hillary, in security, has been working on this and has substantial knowledge of this app. the covid transition team is discussing this application tomorrow. 

5. the northern ontario school of medicine is open for some in class instructions.

6. additional time was provided to discuss things that were not on the agenda such as student numbers.

7. next meeting – tentatively in december or january.

8. adjourned: 1:45 pm.

start 10:00 a.m.
zoom
present
elaine doiron (cope)
cindy haggerty (cope)
ursula macdonald (ex-officio member) (robert)
leslie malcolm (schedule ii mgmt.)
juan pernia (lufa)
sue viitala (schedule ii)
1. outstanding business
1. a committee focused on the transition to recovery, including the fall reopening of classes, is
meeting every 2 weeks remotely. a covid transition committee has been created to provide
guidance regarding all matters pertaining to covid and the university. cindy read a list of
concerns. the recovery plan will differ per department. at this time, concerns should be directed to
the chair/supervisor, who transfers concerns to the dean/supervisor who communicates to the vp
or equivalent. lakehead will make an announcement by june 1st on fall course status. mail delivery
status in september to be determined.
action: ursula to pass on how we can provide feedback to the committee focused on the
transition to recovery.
2. online training opportunities for cpr.
action: ursula will send an email to the committee to confirm the cost and who can provide the
training and when.
3. sick leave discussion: long term application requires a doctor’s note but time off over 3 days
due to illness will require a doctor’s note when the supervisor is suspect of legitimacy.
4. inspections – none
5. injury and accident reports & ergonomic assessments – none
6. new business/open discussion
1. asbestos abatement: ongoing. bids sent out with physical plant.
2. fieldhouse: construction going ahead.
3. air quality sampling: office results for the cb came in and the air is ok. hallway testing has not
been completed yet. 2019 asbestos audit has been done and submitted to physical plant. the
zone air quality testing (for asbestos) has not been completed, the special committee will need
to meet again to discuss if we need to continue the testing, and if so should the zones be

changed. any specific requests for air quality testing by faculty should be forwarded to physical
plant.

4. wellness advisory committee: meeting coming up thursday.
action: ursula will report on her meeting.
5. health and safety certification training: ursula to find out if there are any on-site training
opportunities planned for this year. the online option is always available. cindy’s certification
will expire in may 2020; schedule ii management member requires training.
6. coronavirus update: ursula reported that a committee is established to oversee decisions and
action plans regarding the virus impacting the university. the covid transisiton committee as
well as there will be other committees dealing directly with specific areas.

present: j. joncas, g. oba, s. girvin, j. sylvestre, t. moore

time commenced:     9:10 am

1.0   agenda :  items discussed as proposed by members present

2.0   review of minutes : april 17, 2019, august 21, 2019 – deferred

3.0   inspection reports: none discussed

4.0   accident report/investigations: none

5.0   old business:

5.1   old inspection report follow-up

5.1.1      2019 inspection reports will be sent to all members of the committee to follow up on a and b hazards to ensure they have been corrected. 

5.1.2      will be sent in november and due by the end of december.

5.1.3      update – five of thirteen inspections have been completed

6.0   new business:

6.1   new member

6.1.1      gabriel oba from chemistry has been nominated by lufa to serve on the committee.  the committee welcomes gabriel.

6.2   esa inspector

6.2.1      the esa inspector will be touring cb in the last week of november.

6.3   2019 inspections outstanding

6.3.1      the outstanding inspections will be completed on december 18^th at 2 pm.  please let tiffany know whether you will be available at that time to accompany.

6.4   year end re-inspections

6.4.1      five of the thirteen areas that had a and b hazards have been re-inspected.  the rest to be completed by the 23^rd of december.

6.5   safety showers

6.5.1      cb0014 – handle too high to be reached by someone of smaller stature.  steve to look into

6.5.2      undergrad labs chemistry – concern that emergency showers are out in the hallway and whether that’s too far a distance to travel.  steve to look into whether something can be retrofitted.

6.6   cases gas rooms

6.6.1      o2 sensor has tripped two times in the past five days.  there is no official procedure on who should be alerted and what measures to be taken.   tiffany will email instrumentation and set up a meeting between them, physical plant and security.

7.0               adjournment: 9:35 am

8.0               next meeting: 9 am - december 18, 2019 - av 147

present: m. sorokopud, j. joncas, m. moore, r. xia, t. moore

time commenced:     9:07 am

1.0   agenda :  approved.

2.0   review of minutes : april 17, 2019, august 21, 2019 – deferred

3.0   inspection reports: none discussed

4.0            accident report/investigation finding:  luars

a worker’s finger came in contact with the fan on a motor while using a deawner machine on october 9.  finger sustained abrasions, and worker did seek medical attention on october 10.  hr was informed of injury on october 10.  investigation was conducted on oct. 11 by s. girvin, m. moore, t. moore and d. savela.

the deawner process was observed and the following recommendations were made:

1)      equipment positioning and orientation during use be changed so workers don’t have to reach over equipment

2)      repair and replacement of electrical cords (equipment locked out at time of investigation).

3)      better signage alerting to hazard

4)      training to include awareness of the hazard

5.0            old business:

6.0            new business:

6.1   luars

6.1.1            is luars set up for proper lock out/tag out?  t. moore to send a copy of physical plant procedure to the station.

6.1.2            april 2020 joint rpss/l&s members to inspect all equipment used at luars during it’s operation to ensure all equipment has been evaluated for safety.

6.2   transfer of legacy chemicals between labs

6.2.1            issue with labs accepting old chemicals and not following erportal transfer process.

6.2.2            users will be notified

• how to transfer in erportal inventory
• not to accept old chemicals without consulting lab safety officer first

6.3   old inspection report follow-up

6.3.1               2019 inspection reports will be sent to all members of the committee to follow up on a and b hazards to ensure they have been corrected. 

6.3.2               will be sent in november and due by the end of december.

7.0               adjournment: 9:47 am

8.0               next meeting: november 27, 2019

start 10:05 a.m.

human resources meeting room

present

cindy haggerty (cope)                                                  

sue viitala, (schedule ii))

dr. juan pernia, (lufa)

ursula macdonald (ex-officiomember) leslie malcom, (schedule ii mgmt.)

1. outstanding business – none

2.                   inspections

the only inspections outstanding are the cb offices and classrooms. these will be conducted during the week of oct.15 to oct.18, 2019

3.                   injury and accident reports

april 2019:  employee advised she slipped and fell outside in april hurting lower back. the employee did not report the incident until may 01, 2019.

may 2019: employee reported a repetitive strain injury (wrist.) the university sourced the assistance of an ergonomist to facilitate an assessment of the work space. 

ergonomic assessments

2019: eight ytd

4.                   new business/open discussion

1. ursula congratulate and thanked the committee for completing all of the inspections this year. a lot of work but a job well done.
2. the asbestos removal in the cb fan system b1 is now complete.  at this time, we do not have any updates on annual sampling as mandated by law.
3.   sue viitala is stepping down, from this committee. another schedule ii member and a cupe member is required.  sue is continuing on the committee for the time being.
4. brian shott has been hired as a replacement for shanon arnold.
5. 2018 annual air sampling showed all spaces to be ‘below detectable limit’, or ‘within acceptable amounts’. due to 2019 acm removals, the committee will meet to review possible new sample locations, in early 2020.
6. cb4082b occupant has relocated to cb4082f, and has concerns regarding asbestos.
7. wellness committee has been busy all summer with consultations; including session with employees, faculty and 世界杯2022赛程表淘汰赛 .  employees who have been unable to attend in person were able to complete an online survey. the wellness committee is continuing its work and will be preparing a report.  it is anticipated that the report will be made available to sr. admin in the new year.
8. the committee held a discussion about its membership especially in terms of having a replacement for shanon arnold who left the university.  it is up to schedule ii to appoint another worker member.  we are also down to one certified member and when the next training course is available ursula will inform the committee in case anyone is able to attend.

next meeting: tbd (dec.2019), hr meeting room.

place: avila - physical plant meeting room

time: 9:07 a.m.

present: heather spivak, ursula macdonald, stan nemec, greg croft

regrets:  hugh briggs, brian cox, rob mccluskey, larry kempe, fred plank,

old business:

       a.        steve reported that the floor in the power house is breaking.  there are no        vehicles allowed inside. the area is cornered off with signs advising of the danger,          until such time as a decision is made how the floor will be fixed. jan.21, 2016 steve            advised that this project will be put on a list of capital projects for the 2016-2017 fiscal   year. 

                        nov. 15/18 – steve advised that jack posts will be installed under the floor to provide the necessary support.

b.        security has raised the issue of soft body armour again. ursula advised that this matter had been raised on and dealt with on two separate occasions including a special jhsc meeting for this purpose. the outcomes of these meetings have been articulated to security including the director of the department.  at this point the committee has advised that the request be noted in the minutes as having been raised again. 

           c.         heather advised that shipping and receiving department is moving to tungsten street very soon. steve spoke about having to check on the furnaces at tungsten regarding the exhaust vent outside. ursula asked about carbon monoxide detector(s) for the area. 

           d.         steve has advised that he is scheduling “driver training” for his staff. there have been some unfortunate incidents recently with vehicles on campus.

e.          ursula has asked steve about reviewing the lock out/tag out procedure.

injury report:

1. building maintenance (nov.) – the admini assistant slipped and fell on ice, suffered an injury to her head. off work for 6 weeks.

2.   grounds (dec.) – employee was entering a cube van, when the knee buckled under the employee, the employee suffered 3 days of lost time.

near misses:

none

new business:

1.         hskp. staff expressed concern about recycling bags being too heavy to lift.  ursula advised that if the bags are too heavy the employees will need to split the recycling into another bag. ursula will speak to stephanie so that she can communicate with her staff.

inspections outstanding;

• braun building – rob and steve
• centennial building – stan and heather floors 3 & 4 outstanding
• building maintenance

next meeting:    thursday, february 20, 2020 in avila – physical plant meeting room at 9:00 a.m.

present: m. moore, t. moore, j. sylvestre, m. sorokopud, k. bhatia

time commenced:     9:03 am

1.0   agenda :  no agenda presented.

2.0   review of minutes : june 12, 2019 – deferred

3.0   inspection reports: none

4.0            incident reports:  refusal to work

worker in chemistry lab invoked right to refuse on thursday july 11, citing concerns regarding:

• chemical exposure
• chemical storage
• broken glass handling

h&s attended the lab with a worker representative and the supervisor.  some minor issues were noted, but majority of issues cited were found to be misunderstanding or risk mitigation was sufficient.  minor issues were discussed with supervisor and will be addressed.

5.0            old business:

5.1   noise from compressor

1. kailash and steve to find some time for the compressor to be moved.  in the meantime, hearing protection is required for everyone in the space while it is running.

6.0   new business:

6.1   floor/asbestos abatement machine shop

kailash has area prepared for the work to be conducted, but has nothing scheduled yet.

7.0   adjournment: 9:37 am

8.0   next meeting: august 21, 2019