place: in person – physical plant meeting room

time: 1:09 p.m.

present: ursula macdonald, stan nemec, fred plank, heather spivak, chris schooler, darren carlin

regrets: shannon foster, hugh briggs, steve girvin, greg croft

old business:

a.        steve reported that the floor in the powerhouse is breaking.  there are no vehicles allowed inside. the area is cornered off with signs advising of the danger, until such time as a decision is made how the floor will be fixed.  there are no        updates at this time on this project.

nov.18, 2021 update – a design is being developed in anticipation of the project going to tender

feb.24, 2022 – no change

           b.         steve has advised that he is scheduling “driver training” for his staff. there have been some unfortunate incidents recently with vehicles on campus. no updates at this time. probably will wait till spring 2022

         feb.24, 2022 – keith is working on arranging the training

c. greg croft the representative of the security team has raised two issues;

a)    request for body armour (vests)

b)    request for training for the security team

greg explained that the city of thunder bay deals with various issues of concern. the security staff believe that some of these situations are spilling over to 阿根廷vs墨西哥竞猜 . greg provided examples of such situations (ie. a vehicle parked in parking lot at night at bl with people in it, some concern that the occupants may have had a weapon, tbay transit dropping off/kicking out unruly passengers at the agora bus station, unwanted persons on campus etc.,) greg advised that most of these situations occur at night. the security team are requesting that they be supplied with soft body armour (vests.)

in terms of training greg asked for specific training for patrol guards. hugh asked greg if the security team wasn’t receiving some training and greg advised that they did receive some training but they were seeking training for guards on patrol who may come into contact with aggressive persons.

the committee advised that all issues of safety must first be submitted to the immediate supervisor for a response. the committee has advised greg to contact the director of security to ascertain if the soft body armour will be supplied or not, and what if any additional training will be provided.

after a response from the director is received and if the issues remain, the committee

will review the matter at that time and provide a recommendation to management.

feb. 24 – the avp of human resources i have just informed ursula that she can convey to the h&s committee today that hr/hs expressed their support for the purchase of the soft body armour and that kathy pozihun is taking this request it up for final approval.

may 20, 2022 – greg advised that he has had no communication with his supervisor regarding the soft body armour. ursula advised greg to reach out to his supervisor via email and request an update.

d. greg croft asked about a checklist for security for newly appointed guards who are on patrol.  greg advised that there is a checklist for guard in the office but none for guards on patrol. ursula asked greg to be discuss this with his supervisor about what a checklist would look like and what it would include.

may 20, 2022 – ursula asked greg to send her an email with some topics he feels should be covered, and in addition ursula with reach out to frank/hilary to discuss what this checklist should include.

e. updates from physical plant;

 -a small building will be constructed behind the 阿根廷vs墨西哥竞猜 sign (beverly and balmoral) for the backflow prevention purposes

-four (4) bathrooms in the bora laskin are slated for a complete renovation

-sixteen (16) electrical vehicle chargers will be installed in two different locations on campus (main parking lot behind the library and atac.)

- fred plank was advised to reach out to brian shott and keith macmillan respectively for tsc employees to join physical plant in the upcoming training; asbestos, respirator, defensive driving.

injury report:

a) mechanical group - a mechanic injured shoulder when attempting to assist a contractor

to open/pull an extension ladder. the mechanic required medical attention, had one lost

day and has been placed on modified duties.

b) an incident took place in the filed where two researchers had an accident with an atv.

while driving the atv the front compartment lid became completely separated from the

atv blocking the drivers view. the driver lost control of the atv and it ended up upside

down in the ditch. the two occupants were thrown from the atv but fortunately suffered

only minor injuries with one having a mild concussion.

a long discussion was held with the jhs group about circle checks and importance of daily

inspections. the committee also asked that this information be reiterate this information to

keith so he can share it with his group, especially around the front compartment lid.

near misses:

            none

new business:

1.  darren asked if there were any updates on covid; there are no new updates.

2.  fred recommended that numbers (i.e., 1, 2, 3 etc.,) be placed on every blue emergency phone that is locate outside, on the university property.  this way when someone calls due to an emergency, security will ask for the number and will know exactly where this particular emergency phone is located. fred had a conversation with a security member who was very supportive of the idea. ursula will follow up with security operations supervisors.

inspections outstanding;

                                    university centre

                                    fieldhouse – stan & greg

                                    building maintenance – steve & buddy

                                    paci – ursula & heather            

meeting adjourned: 1:58 p.m.

next meeting: september 15, 2022 at 1:00 p.m.

present: m. moore, j. sylvestre, t. moore, a. diochon, s. girvin, k. bhatia, 

time commenced: 10:02 am by zoom

1. agenda :  accepted without changes (mm/sg)

2. minutes: accepted without changes (ad/sg)

3. incidents/accidents

1. ela - 6x6 on trail, supervisor and passenger driving/riding and towing boat.  front cowling flipped up into the driver's vision, and while attempting to safely stop, the atv crashed and occupants thrown from the vehicle. 

1. minor scratches noted 

2. goose egg was found the next day, and the student was seen by a doctor, diagnosed with a mild concussion.

3. questions from the committee:

• were there seatbelts?

• was there a rollbar?

• were circle checks done (do they include cowling check)?

• training on equipment?

• what was the speed?   

• ad hoc committee

• separate jhsc for field matters

• current size of committee

• frequency of field incidents

at this time, field incidents are at a manageable level and we have sufficient field expertise on the committee to review accidents etc. in a subcommittee, reporting findings back to the main committee.  t. moore will make revisions to terms of reference to expand committee scope to include field.  revised terms will be reviewed at the next meeting.

4. inspections

1. chemistry - regular eyewash and shower inspections, or obstructions. some bottle labels not legible. tripping hazard. 

2. anthropology- regular eyewash checks,  obstructions. 

3. outdoor recreation - canoe storage rack needs repair. online chemical inventory required.

4. luars - switch cover needs replaced, floor lifting/trip hazard, fire extinguishers out of date and need remounting, half mask respirators need fit test. 

5. old business

1. structures lab update.  fork lift training has been completed and a forklift sop submitted for review.  will be reviewed by members with forklift experience.  t. moore to send out.

2. science workshop water infiltration from satellite conduit. 

1. engineering has agreed to have cables cut, so water infiltration can be remedied.

6. new business

1. none

7. adjournment: 11:00 am

present: t. moore, m. moore, m. sorokopud, a. diochon, k. bhatia, c. hubbard, j. sylvestre, g. oba, t. king, r. wilkie, f. appoh 

commenced 10:03am

g. oba - when will masking requirements for instruction be lifted?

there was no official information yet.  

council of ontario universities has mentioned that they would support retaining the current public health measures to the end of the semester, but there is no guidance from the provincial government at this time.

j. sylvestre - build up of chem waste in stores.  wondering about upcoming waste pickup schedule.  

t. moore processing current waste requests, but there were system issues with chemicals on hand not matching chemical waste pickup requests.

backlog of waste pickup requests are being reconciled for pickup, but this is a slow manual process.

new erportal version will be demonstrated soon, and there are better accessibility features and compatibility with multiple browsers, not just internet explorer.

communications bulletin will be sent out soon.

incidents - structures lab

complaint received regarding delivery of large laminated beams/panels

(2 packages of 6 slabs 90cm wide x 5.3m) each package of 6 was 4000lbs

handles installed (nailed in) for lifting each slab, but the handles were steel pull handles for containers and not designed for hanging support/rigging of materials.

the structures lab does not have load distribution equipment for the lift crane available.  

upon further inspection, workers have not been provided with lift crane training, or with forklift training - the workers periodically use a forklift to move materials to/from the lab(s).   there is no lockout for the crane controls, and no remote installed.  currently the crane is operated by a single user, but concerns were expressed that sometimes it was difficult to lower materials alone because the cord gets in the way or there are line of sight issues.

recommendations to be made:

that proper training be provided to workers of the structures lab for crane and forklift operation, and work from heights training.

that proper tools and equipment required for safe crane operation be made available for use, including operation remote.

that there are written sops for crane and forklift operation.

that a buddy system is used when operating the crane and forklift.

motion - ch/mm  carried

other business

• discussion of the changeover in housekeeping in cb.  ‘best’ staff have received lab orientation training, but a laboratory walkthrough is proposed to make new staff aware of lab contents and particulars.   discussion of an incident where a bag of potentially biohazardous material was removed along with general lab garbage.  staff made aware of the issue, and there was no exposure to biohazards.  lab occupant will increase visibility of signage, and the housekeeping staff will only remove lab garbage from standard locations/receptacles.

• discussion of lights replacement.  concerted replacement campaign during december/january resulted in over 700 lamp replacements.  housekeeping staff will notify physical plant of any burned out lamps in the buildings they are cleaning.   during discussion it was noted that there is a switched receptacle in bb that was turned off during the light assessment, shutting down equipment.  signage will be sent to the occupants so that the receptacle switch is labeled and visible

• discussion of unplugging of freezers.  reports of periodic unplugging of freezers by staff, or other individuals and the freezers defrosting.  this has led to destruction of the materials inside the freezer and can create hazardous conditions.  some discussion of tamper resistant receptacle covers that freezer owners could use.

adjourned 10:45am (approx)

present: m. moore, j. sylvestre, t. moore, c. hubbard, g. oba, t. king, m. sorokopud, r. wilkie, k. bhatia, 

time commenced: 10:02 am by zoom

1. agenda :  accepted without changes

2. minutes: accepted without changes 

3. incidents/accidents

1. none

4. inspections

1. deferred to september meeting

5. old business

1. return to campus

1. vaccine policy: at executive team, expect first week of september.  no attestations - valid proof will be required.

2. supplies: paper towels - recommended spill kits are kept with a roll of paper towels in case of situations where the dispensers run out and a spill occurs.  cb biology paper towel dispensers getting installed next week.  paper towels are now ordered via work order.  hand sanitizer dispensers may not be installed in labs. handwashing should be encouraged in labs instead, especially due to chemical hazards that might be present.

3. masks: exemptions listed on posters - we can make masks mandatory, but current exemptions apply.  we can advise them that masking is mandatory, but if an exemption is claimed, then the claim is taken at face value.  distancing of unmasked 世界杯2022赛程表淘汰赛 can be required by instructors, but 世界杯2022赛程表淘汰赛 requesting to work with unmasked 世界杯2022赛程表淘汰赛 is allowed, but not required.

4. screening: not likely for vaccination status. checking for badges prior to lab/class start is fine and prudent.  if there is no badge to show (no app or no phone), then asking screening questions prior to entry/participation is a valid option. flagged screening = no participation. 

5. contact tracing: attendance list to be required for contact tracing.  tbdhu will contact h&s or university administrative contact.  contact tracing lists will then be requested for submission.  format not standardised.

6. ventilation: using recommendations from u of t.  do not have provincial directives. air handlers are now on extended operation to increase fresh air. 2 hrs prior to opening, plus 2 hours after building close.  filtration in process of upgrade to merv 13 from merv 8. some areas (air exchange deficient) will have hepa air purifier units installed, e.g., braun, atac. focused on areas of congregation. units with low noise and low accessibility for public tampering selected. goal is 6 air changes per hour, minimum is 3 changes per hour.  cb has high air exchange rates due to the large number of fumehoods, but cb measurement ongoing to confirm each lab/classroom. if any fumehoods are user controlled, they should be left operational 24/7.  due to design, cb has better than merv 13 filtration in most areas.

7. general cleaning: increased staffing. details of cleaning protocols not finished.might include fogging.  

2. .

6. new business

1. new member - the committee welcomes ryan wilkie

2. the committee thanks johane joncas for her many years of service and contributions to the committee.

7. adjournment: 10:52am 

8. next meeting: sep 29, 2021 10am

date:  feb.24, 2022

place: virtual & in person

time: 1:02p.m.

present: ursula macdonald, stan nemec, fred plank, heather spivak, greg croft, steve girvin

regrets: shannon foster, hugh briggs, chris schooler

old business:

a.        steve reported that the floor in the powerhouse is breaking.  there are no vehicles allowed inside. the area is cornered off with signs advising of the danger, until such time as a decision is made how the floor will be fixed.  there are no        updates at this time on this project.

nov.18, 2021 update – a design is being developed in anticipation of the project going to tender

feb.24, 2022 – no change

b.        security has raised the issue of soft body armour again. ursula advised that this matter had been raised on and dealt with on two separate occasions including a special jhsc meeting for this purpose. the outcomes of these meetings have been articulated to security including the director of the department.  at this point the committee has advised that the request be noted in the minutes as having been raised again.  see notes under new business

           c.         steve has advised that he is scheduling “driver training” for his staff. there have been some unfortunate incidents recently with vehicles on campus. no updates at this time. probably will wait till spring 2022

           feb.24, 2022 – keith is working on arranging the training

d.         ursula has asked steve about reviewing the lock out/tag out procedure. may 27, 2021 steve advised this should be completed shortly.

new business

updates from physical plant;

royal bank – construction ongoing on 2^nd floor by the cafeteria

new fire panels installed in rb, atac, bb/sn as part of the new fire system

cooling coils are expected by the end of feb and will be installed in rb

there a lot of projects going on, at this time pp has approximately 36 projects on the go

1. greg croft the representative of the security team has raised two issues;

a)    request for body armour (vests)

b)    request for training for the security team

greg explained that the city of thunder bay deals with various issues of concern. the security staff believe that some of these situations are spilling over to 阿根廷vs墨西哥竞猜 . greg provided examples of such situations (ie. a vehicle parked in parking lot at night at bl with people in it, some concern that the occupants may have had a weapon, tbay transit dropping off/kicking out unruly passengers at the agora bus station, unwanted persons on campus etc.,) greg advised that most of these situations occur at night. the security team are requesting that they be supplied with soft body armour (vests.)

in terms of training greg asked for specific training for patrol guards. hugh asked greg if the security team wasn’t receiving some training and greg advised that they did receive some training but they were seeking training for guards on patrol who may come into contact with aggressive persons.

the committee advised that all issues of safety must first be submitted to the immediate supervisor for a response. the committee has advised greg to contact the director of security to ascertain if the soft body armour will be supplied or not, and what if any additional training will be provided.

after a response from the director is received and if the issues remain, the committee

will review the matter at that time and provide a recommendation to management.

feb. 24 – the avp of human resources i have just informed ursula that she can convey to the h&s committee today that hr/hs expressed their support for the purchase of the soft body armour and that kathy pozihun is taking this request it up for final approval.

2. greg croft advised that the security team will be receiving first aid/cpr training and mental health first aid training in the near future.

3. greg croft asked about a checklist for security for newly appointed guards who are on patrol.  greg advised that there is a checklist for guard in the office but none for guards on patrol. ursula asked greg to be discuss this with his supervisor about what a checklist would look like and what it would include.

4. there was a major power supply problem when an electrical cable underground went down.  it affected many things including boilers and some buildings were without heat for a period of time.

injury report:

mechanical – 2 employees injured their heads while working in sn crawl space. steve advised that this will be discussed at the next maintenance h&s meeting.

near misses:

            none

inspections outstanding;

                                    university centre

                                    fieldhouse

                                    building maintenance                  

meeting adjourned: 1:35p.m.

next meeting: march or april 2022

labs and studios minutes –october 7, 2020

present: m. moore, m. sorokopud, k. bhatia, j. sylvestre, a. diochon, t. king, f. appoh, t. moore, c. hubbard,

time commenced:     9:21 am by zoom

1.0               agenda :  accepted without changes

2.0               incidents/accidents

2.1            a worker was harvesting flax using a sickle.  the sickle slipped and the worker sustained a cut to the hand.  worker was wearing rubber gloves.   recommendation that work gloves (preferably leather).

2.2            a small garbage fire was discovered following a lab in the first year chemistry lab.  a student has disposed of a chemical (likely sodium borohydride) in the garbage can despite being given explicit instructions not to do that.  technician immediately used a fire extinguisher to put the fire out and reported to security.

3.0               covid – ministry of labour

t. moore presented an update on ministry of labour inspector presentation to covid committee.  a new flow chart has been created to clarify what ppe requirements are when workers must work within 2m of each other or another person.  the supervisor’s information sheet has also been clarified regarding ppe and expanded instructions for what to do if a worker becomes ill at work, or is returning to work after recovering from covid 19.

a new covid- h&s page has been created as a landing point for all information.  t. moore will send out the url to everyone to review the information on that page.

4.0               inspections

inspections are to be resumed.  if any member of the committee is uncomfortable with returning to campus to conduct inspections at this time, please contact t. moore so she will not schedule you for an inspection.

5.0               other business

k. bhatia reported that squirrels are getting into centennial building offices.   work orders have been issued, but the squirrels are still coming in.  t. moore asked for the last work order to be forwarded to her so she can look into it.

6.0               adjournment:  9:41 am

labs and studios minutes –june 12, 2020

present: t. moore, a. diochon, c. hubbard, k. bhatia, m. sorokopud, s. girvin, g. oba, f. appoh, j. sylvestre, m. moore, c. surette

time commenced:     10:01 am by zoom

1.0               agenda :  accepted without changes

2.0               as a result of our meeting in may, a committee for research resumption during covid was struck by the vpri, reporting back to the covid transition committee.  this committee was tasked with developing guidelines and supporting documents to allow for the return to laboratory activities in a safe manner.

discussion covered the elements of the plan, but official documents were not shared at this time as the office of the vpri was planning round table sessions to involve stakeholders in the finalization process.  an announcement with these dates will be coming very soon.

return to the lab by researchers will require approval of the vpri’s office, similar in process to the process for essential research framework announced in early march.  return to academic labs for fall preparations will occur through a process yet to be determined by the vp academic’s office.

covid awareness training is also being developed and will soon be released for employees to complete before coming back to campus.

3.0               adjournment:  10:56 am