rpss - february meeting

present: ursula macdonald, stan nemec, fred plank, chris schooler, darren carlin, steve girvin, tina falcingo, steve elsey, greg croft, heather spivak

 regrets: hugh briggs

 old business:

a.        steve reported that the floor in the powerhouse is breaking.  there are no vehicles allowed inside. the area is cornered off with signs advising of the danger, until such time as a decision is made how the floor will be fixed.  there are no        updates at this time on this project.

nov.18, 2021 update – a design is being developed in anticipation of the project going to tender

feb.24, 2022 – no change, feb.16, 2023 still no change, the area is blocked off

b.      steve has advised that he is scheduling “driver training” for his staff. there have been some unfortunate incidents recently with vehicles on campus. no updates at this time. probably will wait till spring 2022

         feb.24, 2022 – keith is working on arranging the training.

         feb.16, 2023 since keith is no longer working at the university, steve advised that they planning to have this training completed in the spring of 2023.  security would like to be part of this training as well.

c. greg croft the representative of the security team has raised two issues;

a)    request for body armour (vests) – approved and samples have been ordered

b)    request for training for the security team

d. greg croft asked about a checklist for security for newly appointed guards who are on patrol.  greg advised that there is a checklist for guard in the office but none for guards on patrol. ursula asked greg to be discuss this with his supervisor about what a checklist would look like and what it would include.

may 20, 2022 – ursula asked greg to send her an email with some topics he feels should be covered, and in addition ursula with reach out to frank/hilary to discuss what this checklist should include.

e. fred recommended that numbers (i.e., 1, 2, 3 etc.,) be placed on every blue emergency phone that is locate outside, on the university property.  this way when someone calls due to an emergency, security will ask for the number and will know exactly where this particular emergency phone is located. fred had a conversation with a security member who was very supportive of the idea. ursula will follow up with security operations supervisors.

f. darren spoke about the roof over kinesiology department in saunders field house.  he would like us to advise the housekeeping (contract employees) to change the wet towels and buckets more frequently as it may be a cause for mould growth if not changed often.  steve advised that the roof is getting fixed asap this fall.

feb.16, 2023 – the work on the fieldhouse roof has begun.

g.  greg raised a concern regarding a sidewalk leading to/from lot 5, a section of it is sinking in and the water is pooling and freezing there

h.  steve elsey location - uc loading dock areas double door. add removable mullion to double doors so it can be removed for caretakers. this is required for safe access to bring/remove large objects through doors when setting up conference service events. a work order has been submitted.

i.   just a reminder to all; at the cases loading zone there is a large nitrogen tank which lets off nitrogen gas periodically, this is actually a safety feature of the dewars. a security employee was concerned that there was something actually wrong with the tank.  a sign will be put up in the area to prevent others from raising a concern.

j. updates from physical plant;

-four (4) bathrooms in the bora laskin are slated for a complete renovation; the work began in september and it is anticipated to last through at least the winter. feb.16, 2023 the work is expected to be completed by the end of march.

-sixteen (16) electrical vehicle chargers will be installed in two different locations on campus (main parking lot behind the library and atac.) this project is nearing completion. feb.16, 2023- the stations are powered up and should be ready very soon.

injury report:

a) an electrical employee hurt their lower back due to an awkward work area, having to twist and turn.  the employee was off work for 1 week followed by 1 week of modified duties.

near misses:

none

new business:

inspections outstanding;

                                    university centre – steve elsey & heather

                                    building maintenance – steve & chris (completed feb.21)

                                    paci – stan & darren (completed feb.22)

                                    bora laskin – tina and heather

next meeting: march 16 at 1:00 p.m.