rpss - may 2023
date: may 18, 2023
place: in person & zoom - physical plant meeting room
time: 1:09 p.m.
present: ursula macdonald, stan nemec, fred plank, darren carlin, steve girvin, tina falcingo, heather spivak, steve elsey
regrets: chris schooler, greg croft
old business:
a. steve reported that the floor in the powerhouse is breaking. there are no vehicles allowed inside. the area is cornered off with signs advising of the danger, until such time as a decision is made how the floor will be fixed. there are no updates at this time on this project.
nov.18, 2021 update – a design is being developed in anticipation of the project going to tender
feb.24, 2022 – no change, feb.16, 2023 still no change, the area is blocked off
b. steve has advised that he is scheduling “driver training” for his staff. there have been some unfortunate incidents recently with vehicles on campus. no updates at this time. probably will wait till spring 2022
feb.24, 2022 – keith is working on arranging the training.
feb.16, 2023 since keith is no longer working at the university, steve advised that they planning to have this training completed in the spring of 2023. security would like to be part of this training as well.
may 18, 2023 – working at heights training will be done at the end of may, driver training will be next
c. greg croft the representative of the security team has raised two issues;
a) request for body armour (vests) – approved and samples have been ordered
b) request for training for the security team
d. greg croft asked about a checklist for security for newly appointed guards who are on patrol. greg advised that there is a checklist for guard in the office but none for guards on patrol. ursula asked greg to be discuss this with his supervisor about what a checklist would look like and what it would include.
may 20, 2022 – ursula asked greg to send her an email with some topics he feels should be covered, and in addition ursula with reach out to frank/hilary to discuss what this checklist should include.
e. fred recommended that numbers (i.e., 1, 2, 3 etc.,) be placed on every blue emergency phone that is locate outside, on the university property. this way when someone calls due to an emergency, security will ask for the number and will know exactly where this particular emergency phone is located. fred had a conversation with a security member who was very supportive of the idea. ursula will follow up with security operations supervisors.
f. greg raised a concern regarding a sidewalk leading to/from lot 5, a section of it is sinking in and the water is pooling and freezing there. heather will take pictures and send an email to hugh.
g. steve elsey location - uc loading dock areas double door. add removable mullion to double doors so it can be removed for caretakers. this is required for safe access to bring/remove large objects through doors when setting up conference service events. a work order has been submitted. building maintenance is looking into it.
injury report:
none
near misses:
none
new business:
inspections outstanding;
avila – ursula & heather
bora laskin – tina and heather
next meeting: june 15, 2023 at 1:00 p.m. physical plant meeting room