board of governors

date: 
friday, june 4, 2010 - 12:00am
location: 
agenda: 
board of governors' meeting #10-247
friday, june 4, 2010 - orillia campus
10:00 a.m. - tour of new campus - meet at construction site (see attached map).
12:30 p.m. - luncheon followed by board photo at 1:45 p.m. - swanmore hall
2:00 p.m. - drive to heritage place
2:15 p.m. - tour of present campus building
3:00 p.m. - board meeting - heritage place 008
6:30 p.m. - chancellor's dinner - highlands club house
saturday, june 5, 2010
10:00 a.m. - convocation - patrick fogarty catholic secondary school
12:00 noon - chancellor's reception - patrick fogarty catholic secondary school
2:00 p.m. - casual reception for board members and boat cruise
board members & observers:
for those board members and observers who cannot attend in person, you may join the meeting via videoconference. please meet in atac 5035 at 3:00 p.m.
1. approval of agenda
2. declaration of conflict of interest
3. chair's report
4. approval of minutes of the board of governors' meeting of april 16, 2010
5. business arising from the minutes (not on the agenda elsewhere)
6. president's report
6.1 strategic plan update
** university information session - dr. alice den otter and dr. sreekumari kurissery, environmental sustainability program**
7. standing committee reports
7.1 audit & risk management committee (mr. c. fernyc, chair)
7.2 finance & investment committee (ms. a. dumyn, chair)
7.2.1 approval of proposed operating budget for 2010/11
moved that the board of governors approve the 2010/11 operating budget aggregating $102.526million of income and $102.210million of expenditures.
7.3 governance committee (mr. c. bruce, chair)
7.3.1 approval of terms of reference for the 阿根廷vs墨西哥竞猜 laskin award
7.4 nominating committee (mr. d. campbell, chair)
7.4.1 nomination of board of governors' representatives to the northern ontario school of medicine board of directors
moved that the board of governors approve the re-appointment of mrs. jackie dojack and ms. tracy buckler to the northern ontario school of medicine board of directors for a three-year term, effective september 2010 to september 2013.
moved that the board of governors approve the appointment of dr. george doig and dr. chris allison to the northern ontario school of medicine board of directors for a three-year term, effective september 2010 to september 2013.
7.5 nosm committee (mr. g. labine)
7.6 operations committee (mr. k. dahl, chair)
7.7 senate liaison committee (dr. j. leggatt, chair)
7.8 student liaison committee (mr. t. halverson, chair)
7.9 university advancement committee (mr. c. clark, chair)
8. report of the alumni association (ms. v. cheng, alumni association representative)
9. approval of appointment of chairs (dr. f. gilbert)
moved that the following be appointed as chairs
- dr. dean jobin-bevans, department of music, for a three-year period, effective july 1, 2010 - june 30, 2013;
- dr. helen smith, department of history, for a three-year period, effective july 1, 2010 - june 30, 2013;
- dr. lori chambers, department of women studies, for a three-year period, effective july 1, 2010 - june 30, 2013;
- dr. sabah mansour, department of electrical engineering, for a three-year period, effective july 1, 2010 - june 30, 2013; and
- dr. vincent schonberger, department of languages, for a one-year period, effective july 1, 2010 - june 30, 2011.
moved that professor dennis mcpherson be reappointed as chair of the department of indigenous learning, effective july 1, 2010 - june 30, 2013.
10. recommendation for promotion and tenure (dr. f. gilbert)
moved that the following be recommended for promotion to professor, effective july 1, 2010, as recommended at the april 2010, promotion, tenure and renewal committee meeting:
dr. m bedard, psychology/public health
dr. a. chen, chemistry
dr. g. lee, mathematical sciences
dr. k. leung, biology
professor m. nisenholt, visual arts.
moved that dr. d. greenwood, crc nominee in environmental education be granted tenure, effective july 1, 2010, as recommended at the april 2010, promotion, tenure and renewal committee meeting.
11. ratification of adjunct professor (dr. f. gilbert)
moved that dr. jae kim be appointed as an external adjunct professor to the department of physics for the term july 1, 2010 through june 30, 2014.
12. approval of proposed date change for lakehead celebrates and board meeting
moved that lakehead celebrates scheduled for thursday, september 30, 2010 be moved to saturday, october 2, 2010.
moved that the board meeting scheduled for friday, october 1, 2010 at 10:00 a.m. be changed to 4:00 p.m.
items for information
13. report from the national association of board chairs and secretaries conference (naubcs) (mr. c. bruce)
14. board members retiring in 2010
15. report of the 阿根廷vs墨西哥竞猜 student union (mr. m. snobbon)
16. report of the northern ontario school of medicine (dr. r. strasser)
17. report from the thunder bay regional health sciences centre board (mr. g. labine)
18. report of the board of governors' representative to senate (mr. k. dahl)
19. renewal of research centre and institute (dr. f. gilbert)
19.1 centre for education and research on aging and health (cerah)
19.2 lakehead social history institute (lshi)
minutes: 
1. approval of agenda
moved by mr. heroux, seconded by mr. dahl that the agenda be approved as circulated.
carried unanimously.
2. declaration of conflict of interest
none were declared.
3. chair's report
mr. cleghorn began by thanking all board members who were present in thunder bay for the may 29th convocation. he also thanked ms. brenda winter and the convocation staff for their hard work and dedication. mr. cleghorn informed members that the alumni dinner which was held on may 26th was a great success, adding that it was a sold out event. he noted that 2 alumni honour award recipients were recognized - thunder bay city councillor-at-large larry hebert (ba '69, gdipb '70, hbcomm '78), and past president of the canadian national institute for the blind, jim sanders (ba '69). mr. cleghorn also noted that this year's recipients of the outstanding young alumni award were 阿根廷vs墨西哥竞猜 assistant professor dr. michel s. beaulieu (hba '01, bed '01, ma' 03), and ceo of ice edge holdings anthony leblanc (hba '93). finally, mr. cleghorn reminded board members that this would be dr. gilbert's last board meeting. on behalf of the board, mr. cleghorn extended sincere thanks to dr. gilbert for his vision, leadership, and passion over the past twelve years.
4. approval of minutes of the board of governors' meeting of april 16, 2010
the minutes were circulated with the agenda.
moved by mr. clark seconded by mr. pile that the minutes of the board of governors' meeting of april 16, 2010 be approved as circulated.
carried unanimously.
5. business arising from the minutes (not on the agenda elsewhere)
there was no business arising from the minutes.
6. president's report
dr. gilbert reviewed the president's report which had been circulated at the beginning of the meeting.
6.1 strategic plan update
dr. gilbert drew members' attention to the 2010-2013 strategic plan responsibilities and deadlines document which had been circulated at the beginning of the meeting. he noted that some faculty deans have reported on s1 - academic sustainability, adding that reports have shown that there will be linkages with the academic plan. dr. gilbert also reviewed d3 - diversity, noting that work is progressing on the aboriginal centre.
dr. fedderson introduced dr. alice den otter and dr. sreekumarikurissery who provided a presentation on environmental sustainability.
7. standing committee reports
7.1 audit & risk management committee
mr. fernyc, chair of the audit committee, reported that the committee had not met since the last meeting.
7.2 finance & investment committee
ms. dumyn reviewed the report of the finance & investment committee which had been circulated with the agenda.
the 2009/10 updated budget projects an operating deficit of $3.250 million compared to the budgeted deficit of $3.311 million. this decrease in deficit is due primarily to the unanticipated flow of government grants and increased tuition revenues offset by increased expenditures. the projected accumulated surplus at april 30, 2010 is $.214 million.
the 2010/11 operating budget was presented showing a surplus of $.116 million. the budget is based upon revenues related to enrolment of 7,550 full time equivalent 世界杯2022赛程表淘汰赛 ; 900 of these 世界杯2022赛程表淘汰赛 are expected to be at the orillia campus. student applications, as well as the number of confirmed 世界杯2022赛程表淘汰赛 , indicate that the budgeted enrolment is realistic. notes to the proposed 2010/11 operating budget were reviewed. the total revenue for the year is estimated to be $102.526 million and the total expenditures are estimated to be $102.410 million.
mr. campbell inquired as to why there was only a slight increase in full-time salaries. mr. pawlowski reported that bill 16 (impact on staff compensation) includes freezing non-union salaries with the exception of career development increments (cdi).
7.2.1 approval of proposed operating budget for 2010/11
moved by ms dumyn, seconded by mr. clark that the board of governors approve the 2010/11 operating budget aggregating $102.526million of income and $102.210million of expenditures.
the board requested that for future budget reports, the budget reflect a break down for each campus, lakehead and orillia.
carried

moved by ms. dumyn, seconded by ms. ryan that the report of the finance & investment committee be accepted.
carried

7.3 governance committee
on behalf of mr. bruce, chair of the governance committee, mr. cleghorn reviewed the report which had been circulated at the beginning of the meeting.
7.3.1 approval of terms of reference for the 阿根廷vs墨西哥竞猜 laskin award
mr. cleghorn informed members that the 阿根廷vs墨西哥竞猜 laskin award was a new award which commemorates the memories of saul and bora laskin, two prominent early supporters of 阿根廷vs墨西哥竞猜 . mr. cleghorn reported that at the recommendation of the administrative executive committee (aec) and approval of the board of governors, each year at convocation, either in orillia or thunder bay, one award may be given to recognize significant achievement.
moved by mr. pile, seconded by ms. ryan that the board of governors approve the terms of reference for the 阿根廷vs墨西哥竞猜 laskin award.
carried.
moved by mr. fernyc, seconded by mr. dahl that the governance committee report be accepted.
carried.
7.4 nominating committee

mr. don campbell, chair of the nominating committee, stated that the committee had assembled to discuss board nominations, chair and vice-chair positions, as well as board representatives to the northern ontario school of medicine board directors. the nominating committee report had been circulated with the agenda.
7.4.1 nomination of board of governors' representatives to the northern ontario school of medicine board of directors
moved by mr. campbell, seconded by mr. cheng that the board of governors approve the re-appointment of mrs. jackie dojack and ms. tracy buckler to the northern ontario school of medicine board of directors for a three-year term, effective september 2010 to september 2013.
carried.
moved by mr. campbell, seconded by mr. morris that the board of governors approve the appointment of dr. george doig and dr. chris allison to the northern ontario school of medicine board of directors for a three-year term, effective september 2010 to september 2013.
carried.
moved by mr. campbell, seconded by mr. halverson that the report of the nominating committee be accepted.
carried.
7.5 nosm committee
mr. labine, chair of the nosm committee, reported that the committee had not met since the last meeting.
7.6 operations committee
mr. dahl, chair of the operations committee, reported that the committee had met on may 31st. he provided a verbal report including updates on the braun building restoration, deferred maintenance, orillia campus, and human resources issues.
moved by mr. dahl, seconded by mr. mr. waite that the verbal report of the operations committee be accepted.
carried.
7.7 senate liaison committee
dr. leggatt, chair of the senate liaison committee, reported that the committee had not met since the last meeting but would be meeting on june 10th.
7.8 student liaison committee
mr. halverson, chair of the student liaison committee, reported that the committee had not met since the last meeting.
7.9 university advancement committee
mr. clark, chair of the university advancement committee, reviewed the committee's report which had been circulated with the agenda.
moved by mr. clark, seconded by mr. dahl that the report of the university advancement committee be accepted.
carried.
8. report of the alumni association
ms. cheng, alumni representative, spoke to the report of the alumni association which had been circulated with the agenda.
moved by ms. cheng, seconded by mr. dudtschak that the report of the alumni association be accepted.
carried.
9. approval of appointment of chairs
moved by dr. gilbert, seconded by ms. ryan that the following be appointed as chairs:
- dr. dean jobin-bevans, department of music, for a three-year period, effective july 1, 2010 - june 30, 2013;
- dr. helen smith, department of history, for a three-year period, effective july 1, 2010 - june 30, 2013;
- dr. lori chambers, department of women studies, for a three-year period, effective july 1, 2010 - june 30, 2013;
- dr. sabah mansour, department of electrical engineering, for a three-year period, effective july 1, 2010 - june 30, 2013; and
- dr. vincent schonberger, department of languages, for a one-year period, effective july 1, 2010 - june 30, 2011.
carried.
moved by dr. gilbert, seconded by mr. dahl that professor dennis mcpherson be reappointed as chair of the department of indigenous learning, effective july 1, 2010 - june 30, 2013.
carried.
10. recommendation for promotion and tenure
moved by dr. gilbert, seconded by mr. halverson that the following be recommended for promotion to professor, effective july 1, 2010, as recommended at the april 2010, promotion, tenure and renewal committee meeting:
- dr. m bedard, psychology/public health
- dr. a. chen, chemistry
- dr. g. lee, mathematical science
- dr. k. leung, biology
- professor m. nisenholt, visual arts.
carried.
moved by dr. gilbert, seconded by ms. phipps that dr. d. greenwood, crc nominee in environmental education be granted tenure, effective july 1, 2010, as recommended at the april 2010, promotion, tenure and renewal committee meeting.
carried.
11. ratification of adjunct professor
moved by dr. gilbert, seconded by mr. dahl that dr. jae kim be appointed as an external adjunct professor to the department of physics for the term july 1, 2010 through june 30, 2014, as recommended by senate at the may 14, 2010 meeting.
carried.
12. approval of proposed date change for lakehead celebrates and board meeting
moved by ms. cheng, seconded by mr. heroux that lakehead celebrates scheduled for thursday, september 30, 2010 be moved to saturday, october 2, 2010.
carried.
moved by mr. pile, seconded by ms. phipps that the board meeting scheduled for friday, october 1, 2010 at 10:00 a.m. be changed to 1:00 p.m.
carried.
items for information
13. report from the national association of board chairs and secretaries conference (naubcs)
mr. cleghorn drew members' attention to the naubcs report which had been circulated with the agenda. he noted this item was for information.
14. board members retiring in 2010
a list of retiring members had been circulated with the agenda. ms. merriman noted a change to the report. she advised members that ms. margaret ryan, lusu representative, would be seeking another board term.
15. report of the 阿根廷vs墨西哥竞猜 student union
mr. snoddon, president of lusu, presented the 阿根廷vs墨西哥竞猜 student union report, which had been circulated with the agenda.
16. report of the northern ontario school of medicine
mr. cleghorn reported that dr. strasser was not in attendance, but noted that the northern ontario school of medicine (nosm) report to the board had been circulated with the agenda
17. report from the thunder bay regional health sciences centre board
mr. cleghorn informed members that the tbrhsc board report had been circulated with the agenda.
18. report of the board of governors' representative to senate
mr. dahl reported to the board that senate had met on may 14, 2010. he noted that the diversity awareness policy had been approved and that senate had reviewed and supported the proposed 2009-10 operating budget.
19. renewal of research centre and institute
19.1 centre for education and research on aging and health (cerah)
19.2 lakehead social history institute (lshi)
dr. gilbert informed members that senate has approved the renewal of the centre for education and research on aging and health, and the lakehead social history institute, therefore, this item was before the board for information only.
the meeting, which began at 3:05 p.m., was adjourned at 4:45 p.m., on a motion by dr. gilbert and seconded by ms. phipps.

report from the president

confirmations for fall 2010 were running about the same as for fall 2009. admissions and recruitment plus the various academic units have been working hard to improve the application/confirmation conversion rate. competition for 世界杯2022赛程表淘汰赛 is particularly keen among the ontario universities this year. the latest statistics (june 2) show about a 10% increase over last year at this time.

dr. mary lou kelley and holly prince of cerah were successful in securing a five-year $1.8m grant from cihr entitled "improving end-of-life care in first nations communities: generating a theory of change to guide program and policy development".

we are in the process of revising the law school proposal to meet the expectations of the task force on the accreditation of canadian common law degrees' report and its recommendations. we will submit this to the ad hoc committee of the federation of law societies of canada on the approval of new canadian law degree programs by june 30.

bill 16 directs the universities, and this has been confirmed through cou by the premier's office, that only performance based increments are possible provided there is a reasonable past history.

bill 168 (amendment to occupational health and safety act) includes violence and harassment in the workplace. our current policies cover the harassment section adequately but we will be developing an appropriate violence policy after a thorough risk analysis.

the university will be hosting the international under 17 baseball teams for 2 weeks on campus, at cost, as part of our contribution to support this community event.