board of governors

1. welcome new members

mr. campbell welcomed the following new members:

- mr. colin anderson, lusu undergraduate representative

- dr. mike degagn, elected member (not in attendance)

- mr. james dennison, elected member

- mr. kurt dahl, unionized staff representative

- mr. david heroux, alumni association representative

- mr. gil labine, lieutenant governor-in-council representative

- ms. krystin kempton, lusu undergraduate representative

2. approval of agenda

moved by mr. robson, seconded by ms. dumyn that the agenda be approved as circulated.

carried unanimously.

3. declaration of conflict of interest

none were declared.

4. chair's report

mr. campbell, chair, began by thanking the board of governors for giving him the opportunity to represent the board as chair.

he reported that the senate liaison committee had requested him to address senate at the november 3, 2006 senate meeting.

mr. campbell concluded by encouraging all board members to wander the halls to see the university first hand.

5. approval of minutes of the board of governors' meeting of september 22, 2006

the minutes were circulated with the agenda.

moved by ms. dumyn, seconded by mr. dudtschak that the minutes of the board of governors' meeting of september 22, 2006 be approved as circulated.

mr. moore, chair of the student liaison committee, pointed out that the motion in item 8.6 should be changed from "senate liaison committee" to "student liaison committee".

6. receipt of minutes of board executive committee meeting of july 13, 2006

the minutes were circulated with the agenda.

moved by mr. dysievick, seconded by dr. mcpherson that the minutes of the board executive committee meeting of july 13, 2006 be received.

7. business arising from the minutes (not on the agenda elsewhere)

there was no business arising from the minutes.

8. president's report

the president spoke to his report which had been circulated with the agenda.

9. standing committee reports

9.1 audit committee

mr. heroux, chair of the audit committee, reviewed the committee's action plan and report which had been circulated with the agenda.

moved by mr. heroux, seconded by mr. wallace that the board of governors approve the 2006/07 action plan as presented.

moved by mr. heroux, seconded by mr. pile that the report of the audit committee be accepted.

9.2 finance & investment committee

the report of the finance and investment committee had been circulated with the agenda.

9.2.1 2006/07 action plan

ms. dumyn, chair of the finance & investment committee, reviewed the action plan of the finance and investment committee which had been circulated with the agenda.

moved by ms. dumyn, seconded by mr. cardwell that the board of governors approve the 2006/07 action plan as presented.

9.2.2 2007/08 operating budget guidelines

moved by ms. dumyn, seconded by dr. brown that the board of governors approve the 2007/08 operating budget guidelines as presented.

moved by ms. dumyn, seconded by ms. kempton that the report of the finance & investment committee be accepted.

9.3 compensation committee

mr. cardwell, on behalf of the chair, reviewed the action plan of the compensation committee which had been circulated with the agenda.

moved by mr. cardwell, seconded by mr. labine that the board of governors approve the 2006/07 action plan as presented.

9.4 governance committee

mr. cardwell, chair of the governance committee, reviewed the committee's report which had been circulated with the agenda.

9.4.1 2006/07 action plan

the proposed 2006/07 action plan had been circulated with the agenda.

moved by mr. cardwell, seconded by dr. mcpherson that the board of governors approve the 2006/07 action plan as presented.

9.4.2 proposed amendments to the terms of reference of standing committees

the proposed amendments had been circulated with the agenda.

moved by mr. cardwell, seconded by mr. dudtschak that the terms of reference of the governance committee be approved as circulated.

moved by mr. cardwell, seconded by mr. robson that the terms of reference of the operations committee be approved as circulated.

moved by mr. cardwell, seconded by dr. brown that the membership of the senate liaison committee be approved as circulated.

moved by mr. cardwell, seconded by that the membership of the university advancement committee be approved as circulated.

9.4.3 proposed amendments to the by-laws - article 1 q., article 30 b. and article 20

the proposed amendments had been circulated with the agenda.

moved by mr. cardwell, seconded by mr. labine that the amendments to article 1 q., article 30 b. and article 20 be approved as circulated.

ms dumyn reiterated her concern from the june 16, 2006 board meeting regarding holding all standing and ad hoc committee meetings in camera. she stated that if all standing and ad hoc committee meetings were considered in camera, members' tasks would become extremely difficult if they require public dialogue to get results on committee work.

mr. campbell reminded members that the current by-laws state in article 20 - confidentiality that "resolutions from standing committees are considered confidential to the members of the committee. normally, these resolutions become public knowledge once they are approved in an open session of the executive or board of governors and the minutes containing that approval are accepted by the executive or the board. discussions within standing committees remain confidential to the members of the committee".

ms. dumyn informed the board that she would forward to ms. merriman resource information regarding the freedom of information and protection of privacy act (fippa). dr. gilbert also reported that he had resource information regarding fippa which he had received from the council of ontario universities (cou), and he too would forward it to ms. merriman.

the board agreed to refer this item back to the governance committee and suggested that a fippa presentation be given to the board in january. some board members also requested the governance committee to review the fippa documentation and to prepare a rationale as to why the committee has proposed the in camera wording.

moved by mr. cardwell, seconded by mr. dysievick that the report of the governance committee be accepted.

9.5 nominating committee

in the absence of the committee chair, dr. mcpherson informed members that mr. gil labine had been appointed to the board of governors as a lieutenant governor-in-council (lgic) representative, effective october 18, 2006 to october 18, 2009, noting that mr. labine's biography had been circulated with the agenda.

9.5.1 2006/07 action plan

the proposed 2006/07 action plan had been circulated with the agenda.

moved by dr. mcpherson, seconded by mr. cardwell that the board of governors approve the 2006/07 action plan as presented.

9.5.2 request for nominations for award of 阿根廷vs墨西哥竞猜 fellow

dr. mcpherson reminded members that the nominating committee is still receiving nominations for the award of 阿根廷vs墨西哥竞猜 fellow.

9.5.3 proposed amendments to the fellow of the university award criteria and nomination form

dr. mcpherson reviewed the proposed amendments to the fellow of the university award criteria and nomination form and responded to questions.

moved by dr. mcpherson, seconded by ms. kempton that the fellow of the university award criteria and nomination form be approved as amended.

9.5.4 replacement of member on the student liaison committee

moved by dr. mcpherson, seconded by mr. heroux that mr. gil labine replace mr. david heroux on the student liaison committee until the september 2007 annual meeting.

carried unanimously.

9.5.5 election of member to the university advancement committee

moved by dr. mcpherson, seconded by mr. wallace that mr. gil labine be elected to the university advancement committee, effective immediately, until the september 2007 annual meeting.

moved by dr. mcpherson, seconded by mr. dennison that the verbal report of the nominating committee be accepted.

9.6 operations committee

mr. cleghorn, chair of the operations committee, reviewed the committee's report which had been circulated with the agenda.

moved by mr. cleghorn, seconded by mr. robson that the board of governors approve the 2006/07 action plan as presented.

mr. moore raised a safety issue regarding poor signage on the bike path. he stated that there had been an underpass built so that pedestrians did not have to cross the new road accessing oliver road, but near the bora laskin building, there is a road that pedestrians do have to cross and there is no crosswalk signage.

mr. pawlowski informed mr. moore that the roadway from the bora laskin building will be closed in the spring when the new oliver roadway is completed, and at that time, signage will be erected.

mr. cleghorn assured mr. moore that mssrs. pawlowski and walsh and he would address the pedestrian safety issue.

moved by mr. heroux, seconded by mr. davies that the report of the operations committee be accepted.

9.7 senate liaison committee

moved by dr. brown, seconded by mr. kempton that the board of governors approve the 2006/07 action plan as presented.

ms. dumyn mentioned that the ad hoc committee on aboriginal development recently had drs. o'sullivan and gardner give a presentation on the honours bachelor of education (h.b.ed.), aboriginal education. she inquired as to the approval status of this program. dr. hayes reported that senate has not approved the program yet as it is still in committees, but should be reviewing it in the near future. dr. gilbert stated that once the program has senate approval, a presentation by drs. o'sullivan and gardner will be requested.

moved by dr. brown, seconded by dr. mcpherson that the verbal report of the senate liaison committee be accepted.

9.8 student liaison committee

mr. moore, chair of the student liaison committee, reported that the committee could not achieve quorum for a meeting; therefore, the 2006/07 action plan would not be presented for approval.

9.9 university advancement committee

the report of the university advancement committee had been circulated with the agenda. mr. wallace, chair of the university advancement committee, noted that the committee's action plan was not circulated at the beginning of the meeting, since the meeting which was held earlier in the day did not have quorum.

moved by mr. wallace, seconded by mr. davies that the report of the university advancement committee be accepted.

10. report of the alumni association

the report of the alumni association had been circulated with the agenda. mr. heroux reviewed the report.

moved by mr. heroux, seconded by mr. pile that the report of the alumni association be accepted.

11. ratification of adjunct professors

moved by dr. gilbert, seconded by dr. brown that the following be ratified as adjunct professors in the faculty of professional schools effective immediately until june 30, 2010, as recommended by senate on october 6, 2006:

master of public health

- dr. joel e. anderson

- dr. lynn baillie

- dr. carole beaudoin

- dr. maria huijbregts

- dr. v. wayne lees

- dr. jim morris

- dr. bruce pynn

- dr. charles rice

school of kinesiology

- dr. diane walker

moved by dr. gilbert, seconded by dr. brown that the following be ratified as adjunct professors in the faculty of social sciences and humanities effective immediately until june 30, 2010, as recommended by senate on october 6, 2006:

english

- dr. k. fedderson

sociology

- dr. j. crossman

- dr. h. lemelin

- dr. r. warkentin

12. student appointments to the judicial panel for the code of student behaviour and disciplinary procedures

moved by dr. gilbert, seconded by mr. heroux that the student names put forward in the memorandum of october 30, 2006 be appointed to the judicial panel for the code of student behaviour and disciplinary procedures for a one-year period, effective immediately to the september 2007 annual meeting.

13. report of the 阿根廷vs墨西哥竞猜 student union

ms. poniatowski, president of lusu, highlighted the report which had been circulated with the agenda.

14. item approved (on october 6, 2006) by the board executive, on behalf of the board of governors

mr. campbell noted the following item for information.

14.1 approval of revised policy - expenses: board of governors' members

15. in camera meeting

the meeting, which began at 4:25 p.m., was adjourned at 5:50 p.m., on a motion by mr. robson, and seconded by mr. dudtschak. the meeting moved in camera.